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POSITION TITLE: Contracts Administrator
COMPANY: G P Roadway Solutions
LOCATION: Mapunapuna
REPORTS TO: Contracts Administration Supervisor
ADDRESS: 660 Mapunapuna St., Honolulu, HI 96819
DATE: March 16th,2021
POSTING: 2021-019
  1. Responsible for contracts administration. Prepares and administers prime contracts and subcontracts. Reviews language on various contracts and ensures that performance obligations are consistent with Company standards. Disseminates pending contracts and obtains necessary approvals. Processes Job Data Sheets and sets up new jobs in computerized system.
    • On prime contracts, where GPRS is the general contractor, reviews contract requirements and bid documents .Obtains bonds and certificates of insurance and completes forms as necessary.
    • When GPRS is a subcontractor, assesses terms on contracts received from other companies to ensure language is written in accordance with the true meaning and intent of proposals, bids, or quotations. Identifies and mitigates potential contractual risks. Understands cost impacts such as material, labor, equipment, and resources necessary to complete the work.
    • On private work, collaborates with legal team on updating agreements offered to customers and business partners while keeping up to date on business climate and industry norms.
  2. Processes subcontract agreements, including certificates of insurance, etc. Distributes plans/specifications to all subcontractors. Obtains all submittals required by each sub contractor. Requests required documents/releases for payments.
  3. Maintains and updates contract billings for all departments. Reviews billings with internal/external engineers and customers. Processes government pay estimates and force accounts. Allocates subcontract cost and makes payments. Posts to general ledger and credits proper jobs.
  4. Assists in collections efforts. Follows up on collection of account receivables, past due accounts, billing discrepancies, retention status and other contracts and collections issues. Provides assistance to operations in resolving problems concerning work performed and billing discrepancies.
  5. Assists in Certified Payroll Reporting.
  6. Performs other duties as assigned.
  7. Promotes awareness of and follows Company and general safety policies.
  8. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.
  1. College Degree in Accounting or Business Management preferred.
  2. 1 year accounting, billing, or contracts experience preferred.
  3. Working knowledge of Word, Excel, Email; aptitude to learn in-house systems; key boarding skills sufficient to complete daily tasks in a timely manner.
  4. 10-keybytouch.
  5. Excellent math skills to review and analyze financial data and perform calculations related to daily tasks.
  6. Able to read and understand financial forms and technical documents.
  7. Valid driver's license and favorable traffic abstract.
  8. Excellent interpersonal skills for internal and external communications.
  9. Excellent organizational and documentation skills



Note: The above reflects essential information to describe the characteristics of the job and shall not be construed as a detailed list of all job requirements, nor shall it in any way limit the right of management to assign work or direct the work force.

Base Salary Value: Based on Experience

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