| JOB INFORMATION |
POSITION TITLE: On-Call Dispatcher/Admin COMPANY: Grace Pacific, LLC. DEPARTMENT: HMA Plants REPORTS TO: Asphalt Plants Operations Manager ADDRESS: 949 Kamokila Blvd., Kapolei, HI 96707 DATE: December 9,2020 POSTING: 2020-094 |
| PRINCIPAL DUTIES |
- Scales trucks and materials (crushed rock or asphalt products) to ensure load is within proper D.O.T. weight requirements (GVW). Will generate tags indicating quantity and destination of loads, and/or dispatch scaled trucks to respective job sites, as necessary.
- Will respond to radio and phone contacts from the field, and coordinate job requirements with plant and paving personnel.
- Take telephone orders, provide quotes, and respond to inquiries regarding products, pricing, hauling rates, etc.
- Schedule deliveries with outside truckers, coordinate deliveries with customers, and/or coordinate the quantities of asphalt materials orders with the plant for the next day’s operations.
- Calculates and receives payments from external customers; makes deposits, credit cards, prepares related reports.
- May coordinate loading of materials with loader operators and verify the accuracy of each load.
- May assume responsibility for maintaining proper levels of liquid asphalt inventory, aggregate inventory, fuel inventory (propane and/or diesel) daily to accommodate the needs of all internal and external customers as directed by supervisor or management.
- Inputs data and maintains records of daily transactions, including all sales, cash receipts, inventory on hand, and dispatch activity. Prepares month-end summary reports as required for assigned area.
- Enters, codes and calculates payroll timecard data in a timely and accurate manner.
- May research and follow up on billing discrepancies and provide feedback to appropriate people.
- Facilitate purchases as instructed by supervisor or management, ensuring proper approvals are in place.
- Submits and maintains environmental reports (ie: storm water, fuel usage, etc.)
- Performs other duties as assigned.
- Promotes awareness of and follows Company and general safety policies.
- Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.
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| PRINCIPAL REQUIREMENTS |
- High School graduate
- 6 months relevant experience in a similar operation and/or with strong accounting aptitude.
- Advanced knowledge of Word, Excel, Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner.
- 10 key by touch.
- Uses basic math functions to perform daily tasks.
- Must be able to read and understand job requirements.
- Valid Hawaii driver’s license and favorable traffic abstract.
- Weigh master’s License or ability to obtain license.
- Good organizational and administrative skills to multi-task effectively.
- Ability to work independently and complete tasks in a timely manner.
- Excellent interpersonal skills to ensure effective internal and external communications.
- Must be able to work flexible hours, including nights, weekends, holidays, overtime as required by the paving/customer schedules.
- Must be able to work at multiple sites/locations.
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Note: The above reflects essential information to describe the characteristics of the job and shall not be construed as a detailed list of all job requirements, nor shall it in any way limit the right of management to assign work or direct the work force.
2020-094 GP On-Call Dispatcher_Admin HMA Plants_.docx