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POSITION TITLE: Administrative Clerk - Contracts
COMPANY: G P Roadway Solutions
DEPARTMENT: Contracts - Mapunapuna
REPORTS TO: Contracts Administration Supervisor
ADDRESS: 660 Mapunapuna Street, Honolulu, HI 96819-2031
DATE: June 24, 2021
POSTING: 2021-047
  1. Reviews contract requirements and obtains required documents (bonds, insurance, certificates). Maintains project submittal files. Maintains knowledge of contract documents and subcontracts. Maintains awareness of and follows up with subcontractors' contractual requirements and provides support for the project engineers.
  2. Maintains and updates contract billings: Reviews billings with internal/external engineers and customers. Processes pay applications, liens and force accounts. Allocates subcontract cost and makes payments. Posts to general ledger and credits proper jobs.
  3. Processes subcontract agreements, including certificates of insurance, etc.
  4. Administers collection of accounts receivable on a timely basis: Retains knowledge of contract documents, subcontracts and government agency requirements. Retains knowledge of and adheres to national and local lien laws. Determines target payment date and negotiates payment schedule with customer.
  5. Follows up on collection of account receivables, past due accounts, billing discrepancies, retention status and other contracts and collections issues. Provides assistance to operations in resolving problems concerning work performed and billing discrepancies.
  6. Download monthly aging reports from system and transfer manual aging notes to excel spreadsheet file. Prints out and email/mails out monthly billing statements in a timely manner. Prepares monthly aging reports, sets up meetings and meet with various department managers.
  7. Responsible for daily bank deposit and credit card payments. Prepares daily cash reconciliation deposit reports. Prepares refund check request, collection letter and place outstanding invoices to Collection Agency as needed and approved from department and general manager. Monitor and update customer contact list.
  8. Performs administrative functions: Types various documents as required. Prepares and submits various reports.
  9. Participate in job rotation to help minimize interruption of department services.
  10. Performs other duties as assigned.
  11. Promotes awareness of and follows Company and general safety policies.
  12. Exhibits a core understanding of mutual respect and good customer service orientation in interactions with all people in the workplace.
  1. College degree with knowledge of Accounting preferred.
  2. One year experience in construction accounting or one year experience in contract administration.
  3. Excellent math skills to review and analyze financial data and perform calculations related to daily tasks.
  4. Able to read and understand financial forms and technical documents.
  5. Working proficiency with Word, Excel, and Email. Adaptable to in-house software. Keyboarding skills sufficient to complete tasks in a timely manner. Calculator 10 key.
  6. Valid Hawaii driver’s license and favorable traffic abstract.
  7. Excellent interpersonal skills for internal and external communications.



Note: The above reflects essential information to describe the characteristics of the job and shall not be construed as a detailed list of all job requirements, nor shall it in any way limit the right of management to assign work or direct the work force.

Base Salary Value: Based on Experience

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